Board Agenda Item Information for Staff

A Board Agenda Item (BAI) is required for the following items:

• All grants
• All partnerships
• All joint partnerships
• All collaborations
• Gifts over $5,000 or when a cumulative total of $30,000 has been reached
• Contracts over $175,000
• Purchases over $175,000
• Contract change orders over $100,000

• Complete a Consent Agenda Item using one of the below templates:
  • General
  • Grant
  • Gift
  • Policy Revision
  • Link to Google Sheets folder with all templates
• Complete a Consent Agenda Routing Sheet
  • Routing Sheet Template
    • “Originated by” is the person submitting the BAI and should be a direct report to the Deputy, Assistant Superintendent, Chief Officer or Chief of Staff

    • “Reviewed by” should be any other person who may need to review the BAI prior to submittal to the Deputy, Assistant Superintendent, Chief Officer, or Chief of Staff.  (For all Contracts or when purchasing an item, sole source purchase, etc. route to the Purchasing Manager as well.)

• The day the original BAI begins to route, an electronic version (Word Document preferred) of the actual BAI should be e-mailed to the Board Secretary (sarah.dahlke@spps.org) to notify her of the BAI

• Board agenda items are due the Tuesday before each Regular Meeting (1 week prior)

• If a board agenda item is still being finalized, please send a placeholder title to be added to the agenda by the Tuesday before each Regular Meeting, with the final item sent by the Thursday before the meeting

• Per Policy 204.02 - Consent Agenda, "Consent Agenda Items shall fall under one or more of the current Strategic Plan Goals as established by administration and the Board of Education."  The SPPS 2033 strategic plan priority areas are:

  • Excellence in Instruction

  • Deliberate Inclusion

  • Sustainable Infrastructure

• The last Pertinent Fact for each consent agenda item shall be the staff who submit this item, and shall end with the Senior Executive Officer of that department(s).

For questions or further information, please contact Sarah Dahlke, Board Secretary, at sarah.dahlke@spps.org or 651-767-8149.

Presentations submitted for all board meetings must be ADA-compliant, so that they are accessible online.

Please use this template for all presentations.

For presentations where an action is requested of the Board, please include a "Recommendation" slide.

Google Slides

PowerPoint

For questions or further information, please contact Sarah Dahlke, Board Secretary, at sarah.dahlke@spps.org or 651-767-8149.